Common

Add Custom Data Classifications and Information Types

A Common Administrator can configure custom data classifications and information types used for data protection. The DSP includes information types and data classifications by default that cannot be edited or deleted.

A data classification allows a client to classify the data in an object, such as Human Resources, Sales, Customer or Personal.

An information type, assigned to a data classification, dictates whether a retention period is required for an object that is assigned this data classification. In this case, a workflow is sent to the object’s Data Controller with a warning that data is to be purged on the retention period expiration date.

To add a custom information type:

  1. Select Common > Configuration > Modules > Collect > Information Type in the Navigation pane.

  2. Click Add.

    View the field descriptions for the Information Type page

  3. Enter a name in the Information Type field.

    NOTE: This name displays on the Data Classification page.

  4. Enable the RETENTION PERIOD WARNING check box if needed.

    NOTE: If checked, a retention expiration date must be added to an object’s Data Protection settings if a data classification using this information type is used.

  5. Click Save.

To add a custom data classification:

  1. Select Common > Configuration > Modules > Collect > Data Classification in the Navigation pane.
  2. Enter a name to classify the data in an object in the DATA CLASSIFICATION field.

  3. Select a type in the INFORMATION TYPE list box.

    NOTE: The information type setting dictates whether objects using this data classification are Personal, requiring a retention expiration date, Restricted, Public or custom.

  4. Click Save.